Freedom of Information

Information available from Keynsham Town Council under the model publication scheme

Class 1 - Who we are and what we do
(Organisational information, structures, locations and contacts). Current information only.
Information to be published How the information can be obtained Cost
Who’s who on the Council and its Committees Website or Hard Copy Free
Contact details for Town Clerk and Council members Website or Hard Copy Free
Location of Council office and accessibility details Website or Hard Copy Free
Staffing structure Website or Hard Copy Free 
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit). Current and previous financial year as a minimum.
Information to be published How the information can be obtained Cost
Current and previous financial year as a minimum Hard Copy Free 
Right to Inspect the Annual Return
Annual return form and report by auditor
Website or Hard Copy Free 
Finalised budget Hard Copy Free 
Precept Hard Copy Free 
Financial Standing Orders and Regulations Within Standing Orders
– Hard Copy or Website
Free 
Grants given and received Hard Copy Free 
List of current contracts awarded and value of contractHard CopyFree
Members’ allowances and expenses Hard Copy Free 

Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
Current and previous year as a minimum

Information to be published How the information can be obtained Cost
Parish Plan (current and previous year) Hard Copy Free 

Annual Report to Parish or Community Meeting 
Annual Report 2015/2016
Annual Report 2014/2015
Annual Report 2013/2014
Annual Report 2012/13
(current and previous year as a minimum)  

Website or Hard Copy Free 
Quality status Hard Copy Free 
Local charters drawn up in accordance with DCLG guidelines (None at present, but if any subsequently
Website or Hard Copy)
Free

Class 4 – How we make decisions
(Decision making process and records of decisions)
Current and previous council year as a minimum

Timetable of all meetings (see Agendas of meetings below) Website or Hard Copy Free 
Agendas of meetings Website or Hard Copy Free 
Minutes of meetings
- NB this will exclude information that is properly regarded as confidential to the meeting.
Website or Hard Copy Free 
Reports presented to council meetings
- NB this will exclude information that is properly regarded as confidential to the meeting.
Hard Copy Free 
Responses to consultation papers Hard Copy Free 
Responses to planning applications Hard Copy Free 
Bye-laws    
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities). Current information only.
Information to be published

Policies and procedures for the conduct of council business:
How the information can be obtained Cost

Procedural standing orders 
Financial Regulations

Website or Hard Copy Free 
Committee and sub-committee terms of reference Hard Copy Free 
Delegated authority in respect of officers Contained in Standing Orders
– Website or Hard Copy
Free 
Code of Conduct Hard Copy Free 
Policy statements Hard Copy Free 
Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services Hard copy Free
Equality and diversity policy Hard Copy Free
Health and safety policy Hard Copy Free
Recruitment polices including current vacancies Hard copy Free 
Policies and procedures for handling requests for information Hard copy Free
Complaints procedures (including those covering requests for information and operating the publication scheme) Website or Hard Copy Free
Information security policy Hard copy Free
Records management policies (records retention, destruction and archive) Hard copy Free
Data protection policies Hard copy Free 
Schedule of charges (for the publication of information) Hard copy Free 
Class 6 – Lists and Registers Currently maintained lists and registers only
Any publicly available register or list By inspection (if held) Free
Assets Register By inspection Free
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practise, but may not be held by Town Councils) By inspection Free
Register of members interests By inspection Free
Register of gifts and hospitality By inspection Free
Class 7 – The services we offer
 
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses).
Current information only
Allotments Website or Hard Copy Free 
Burial grounds and closed churchyards Website or Hard Copy Free 
Community centres and halls  
Parks, playing fields and recreational facilities Website or Hard Copy Free 
Seating, litter bins, clocks, memorials and lighting Hard Copy Free 
Bus shelters Hard Copy Free 
Markets
Agency agreements Hard Copy Free 
A summary of services for which the council is entitled to recover a fee, together with those fees Hard Copy Free 
Public conveniences
Additional Information
CONTACT DETAILS:
Town Clerk, Keynsham Town Council, 15-17 Temple Street, Keynsham, BS31 1HF SCHEDULE OF CHARGES
* One copy of any document will be supplied free of charge to any Keynsham resident, for collection from the Town Council Offices.  For multiple copies, and/or for documents which are requested for posting are free up to the value of £10.00.